Add a Reply

1. Click the button or select Add on the Reply menu.

2. Enter or select a category.

3. Enter a description.

4. Specify an optional hotkey for the reply.

5. Enter, paste or load the reply text.

Notes:

•	You can insert macros and prompts into the reply text using the More Options button. Under Insert there are commands to add date and time macros and prompts.

•	Date and time macros are used to insert the current date/time when the reply is inserted.

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Prompts are used to insert a placeholder for text that changes each time the reply is inserted. When you insert a reply that includes prompts, the program will prompt you for the text for each prompt in te reply. You can specify the prompt text for each prompt to make it clear what needs to be entered, for example "Customer Name."

6. Optionally check, Save with Formatting checkbox.

Note:

•	If you have formatting in the reply text and want to save it be sure to check the Save with Formatting checkbox. With formatting saved your reply will be inserted with formatting intact in any document that supports formatting.

7. Click OK.

Notes:

•	The category is used for grouping replies in the reply tree on the main window.

•	The description is what is displayed in the reply tree on the main window.

•	The hotkey is used to insert the reply directly without showing the main window.

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Your reply text is checked for spelling errors as you type . Errors are underlined with a ragged red line. Right clicking on any underlined word allows you to change the word, spell check the enter text and set spell checking options. You can also click the

button to do a complete popup spelling check. Spelling dictionaries in many languages are available to licensed users.

•	If you are in another application and just want to add or edit replies you can activate Alpha Key Saver by either the main hotkey or double clicking on the system tray icon.